How To Paste In Word Without Changing Your Formatting

Sometimes you write and create a Document in Microsoft Word, but you face a small problem. Every time you paste any text and make a change according to your document, on every single paragraph. That’s very time-consuming, especially when you have to paste multiple data in one document.

In Microsoft Word, it has a very simple and fast solution. And I will teach you the best way to use this feature. This feature is so small, but it’s really helpful and saves you hundreds of extra clicks.

The Paste Options button is located at the bottom of your pasted content. It’s a small but powerful feature that many people overlook. Many people are ignorant of this option, but it has 4 most useful options that can help you every time when you create a new document. It has 4 options: “1. Keep Source Formatting, 2. Merge Formatting, 3. Picture, and 4. Keep Text Only “.

This is the default setting for the paste button. Its main job is to preserve the formatting of the original (source) document, including fonts, sizes, and colors. This is the reason why your pasted text often doesn’t match your new document’s style. If you want to keep the original look and feel of your copied content, this is the right option. If not, the next option is for you.

Merge Formatting is used to match the formatting of the text that surrounds where you are pasting. This can be very useful when you want to blend content from another source into an existing paragraph without completely losing all of its original styling.

The Picture button is used when you want to make your pasted text into a photo. It’s like taking a quick screenshot of your text that perfectly keeps its original look. Just remember: since it’s an image, you can’t go back and edit the text or change its format.

The Keep Text Only button is your best friend for clean pasting. It strips away all original formatting, including fonts, sizes, and colors, and leaves you with just the raw text. The text then automatically takes on the style of your document, ensuring a consistent look every time.

You can also create a default set paste option using the bottom line and customize the option according to your daily work.

In Microsoft Word, these 4 types of pasting options increase productivity in your document, and you can paste your text easily according to your requirements.

What are your thoughts about that? Comment below also, if you want to know more about that! Here is the YouTube video for more clarity.

Have a nice day.

Topic: Microsoft Word.